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Question

I have set up a process where approval is required for a user to add additional groups to a parent group. This process generates an email for each group that the parent group is added to, so if the parent is added to 12 groups, 12 approvals are required. Is it possible to change this so that the approval is only required once for all the groups added in a single action?

Answer 1

Hello,

No, currently this can't be done because adding user to a group means modifying the group, not the user. Thus, adding a user to 12 groups means performing 12 operations on 12 different objects.

As an alternative, if the groups don't change depending on a user or if the groups can be derived for each user based on certain properties, for example, based on the user's department, you can use a script to add users to the groups. In this case, you can have only 1 Approval Request that will be generated before running the script.

For information on how to use scripts for group membership management, see the following tutorial: http://www.adaxes.com/tutorials_Automat ... cripts.htm.

To request approval for running the script, enable the Get approval for this action option when defining an action that runs the script.