Automate an Email to Users with Full mailbox access

Question

Is is possiable to send Automate an email to go out to the users of a delegated mailbox?

We give Full Access and Send As access of disabled accounts to thier replacements for 30days so they can update everyone of the personal change. We want to send an email on the 30th day to everyone that hass said access. is there a way to pull who has Full Email Access and then send a email to each one of them?

Adaxes version: 2017.2 3.8.14823.0

Comments

Hello,

Yes, it is possible. For example, you can use a Business Rule and a Scheduled Task. The Business Rule will trigger After disabling a user account and set a custom date attribute (e.g. CustomAttributeDate1) to the current date plus 30 days. The Scheduled Task will check the dates in CustomAttributeDate1 of users and if the date is today, it will get users from the Full Access list and send notifications to them. If this approach meets your needs, we will provide you with detailed instructions for creating the rule and the task.

If there is anything you need to add to the solution, please, provide us with all the possible details.

---

That would work perfectly

Answer 1

Hello,

Thank you for the confirmation. Find the instructions below: i. Creating the Business Rule

1. Launch Adaxes Administration Console.
2. In the Console Tree, right-click your service node.
3. In the context menu, navigate to New and click Business Rule.
4. On step 2 of the Create Business Rule wizard, select the User object type.
5. Select After disabling a user account and click Next.
6. Click Add an action.
7. Select Update the user and click Add.
8. In the Property to modify drop-down, select CustomAttributeDate1.
9. Click the Edit button embedded into the New value field.
10. Select plus 30 days and click OK three times.
11. Click Next and finish creating the Business Rule.

ii. Creating the Scheduled Task

1. Launch Adaxes Administration Console.
2. In the Console Tree, right-click your service node.
3. In the context menu, navigate to New and click Scheduled Task.
4. On step 3 of the Create Scheduled Task wizard, select the User object type and click Next.
5. Click Add an action.
6. Select Run a program or PowerShell script.
7. Paste the following script from our repository into the Script field: https://www.adaxes.com/script-repository/send-notification-to-everybody-who-has-full-access-to-mailbox-s558.htm.
8. Enter a short description and click OK.
9. Right-click the action you created and then click Add Condition.
10. Select If has an Exchange mailbox and click OK.
11. Right-click the action you created and then click Add Condition again.
12. Select If PowerShell script returns true.
13. Paste the following script from our repository into the Script field: https://www.adaxes.com/script-repository/check-whether-date-in-object-property-is-today-s528.htm. The $property variable in the script should contain the LDAP name of the very same property that was used in the Business Rule.
14. Enter a short description and click OK.
15. Click Next and finish creating the Scheduled Task. You should have something like the following: