Configure Exchange tasks

With the help of Adaxes web interface users can perform a variety of Exchange tasks, such as creating and moving mailboxes, establishing email addresses, modifying Exchange-related properties of mail-enabled users, contacts, and groups.

Each operation has a number of settings that you can customize to simplify the user interface and decrease the number of options available to users. For example, you can granularly configure which mailbox features can be modified, how to generate mailbox aliases, specify the mailbox database to use by default, etc.

In this tutorial, you will learn how to customize the following operations:

Create mailbox
Edit Exchange properties
View Exchange properties
Move mailbox
Convert mailbox

The permissions to perform Exchange management tasks are delegated via security roles. For more details, see Grant permissions to perform Exchange tasks.

Create mailbox

The Create mailbox operation is available when viewing user accounts in an Active Directory domain where Microsoft Exchange is installed. If a user already has an Exchange mailbox, the operation will not be displayed.

This operation creates a mailbox in on-premises Exchange. You don't need to use it for creating Exchange Online mailboxes, as they are automatically created when an Exchange Online license is assigned to a user. For more details, see Manage and Automate Microsoft 365.

The Create mailbox, Edit Exchange properties, Move mailbox, and Convert mailbox operations can also be placed on the Actions pane in the web interface. For details, see Configure Actions pane.

You can configure how the email alias is generated and specify which mailbox database to select by default. Optionally, you can hide the Alias and Mailbox database fields. If both fields are hidden, the Create mailbox dialog will not be shown as the operation will not require any user interaction.

How to customize the Create mailbox operation { #howto-customize-createmailbox}

Open Adaxes web interface configurator.
In the top left corner, select the web interface you want to customize.
In the left navigation menu, click Management.
In the Operations list, select Create mailbox.
On the Visibility tab located to the right, configure the views and web interface components where the operation will be available.

To completely disable the Create mailbox operation, uncheck it in the list. For more details, see Disable operations on directory objects.
Activate the Configuration tab and customize the settings for the operation.
By default, mailbox aliases are generated by property patterns. To generate aliases in a different way, select the Alias checkbox and specify a new template in the Default value field.

For example, if you use the following template: %firstname%.%lastname%, the alias will be composed of the user's first name and last name separated by a period.
By default, the database for new mailboxes is selected automatically based on settings configured in property patterns. For details, see Predefine selection of Exchange mailbox databases.

To override the settings, enable the Mailbox database option, and select a mailbox database from the drop-down list.

Edit Exchange properties

The Edit Exchange properties operation is available for users with an Exchange mailbox, room mailboxes, equipment mailboxes, linked mailboxes, mail-enabled users, contacts, and groups.

You can granularly configure the Exchange properties available for modification separately for each object type.

How to customize the Edit Exchange properties operation

Open Adaxes web interface configurator.
In the top left corner, select the web interface you want to customize.
In the left navigation menu, click Management.
In the list of operations, select Edit Exchange properties.
On the Visibility tab located to the right, configure the views and web interface components the operation will be available in.

To completely disable the Edit Exchange properties operation, uncheck it in the list. For more details, see Disable operations on directory objects.
To control which sections and fields can be edited, activate the Configuration tab and click Configure next to an Exchange recipient type.

View Exchange properties

The Exchange section on object views is available only when viewing user accounts that have an Exchange mailbox, room mailboxes, equipment mailboxes, linked mailboxes, mail-enabled users, contacts, and groups.

How to customize the Exchange section

Open Adaxes web interface configurator.
In the top left corner, select the web interface you want to customize.
In the left navigation menu, click Management.
In the Forms and Views section, select the type of objects for which you want to customize the Exchange properties section. Select User to customize the section for regular mailboxes, shared mailboxes, and mail-enabled users.
Activate the View tab.
In the list of sections, select the Exchange section.
If the object view doesn't contain the Exchange section, you can add it.
How {.mb-0}
- Click the Add button located under the list of sections.
- Select the Exchange section.
- Follow the instructions of the wizard to complete the operation.
Select the recipient type and configure which Exchange properties should be displayed on the view.

Move mailbox

The Move mailbox operation is available for Active Directory users that have an Exchange mailbox, room mailboxes, equipment mailboxes, and linked mailboxes.

You can configure whether the primary and/or archive mailbox can be moved, specify the target mailbox database to select by default, set default limits for corrupted and large items, etc.

How to customize the Move mailbox operation

Open Adaxes web interface configurator.
In the top left corner, select the web interface you want to customize.
In the left navigation menu, click Management.
In the list of operations, select Move mailbox.
On the Visibility tab located to the right, configure the views and web interface components where the operation will be available.

To completely disable the Move mailbox operation, clear the checkbox next to it in the list. For more details, see Disable operations on directory objects.
Activate the Configuration tab and customize the operation settings.

Convert mailbox

The Convert mailbox operation is available for user accounts that have a regular or a shared Exchange mailbox, room mailboxes, and equipment mailboxes.

By default, the operation allows free conversion between different mailbox types, but you can restrict the available mailbox conversion options.

How to customize the Convert mailbox operation

Open Adaxes web interface configurator.
In the top left corner, select the web interface you want to customize.
In the left navigation menu, click Management.
In the list of operations, select Convert mailbox.
On the Visibility tab located to the right, configure the views and web interface components where the operation will be available.

To completely disable the Convert mailbox operation, clear the checkbox next to it in the list. For more details, see Disable operations on directory objects.
Activate the Configuration tab and customize the operation settings.